Meeting:Committee (2022-08-15)


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Committee meeting

15 August 2022

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This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).


Introduction

Date: Monday 15 August 2022
Time / time zone: 5pm AWST / 6.30pm CST / 7pm AEST
Meeting channel: Zoom https://us06web.zoom.us/j/4127540823

Attendance

Attendees: Amanda, Alex, Bunty, Kelly, Peter, Pru, Tom (and Caddie)
Apologies: Jeremy
Absent:

Previous minutes

Minutes of previous meeting:

  • That the minutes of the 18 July 2022 meeting be accepted.
Decision
Decision: That the minutes of the previous meeting be accepted.
Moved: Pru; seconded: Bunty; outcome: Approved
Notes:
Committee introductions and review meeting schedule

Matters for decision

ACTIONS - dealt with under appropriate reports below
Executive Officer resignation

Caddie Brain has resigned as of end of August.

The committee would like to acknowledge the hard work and dedication Caddie has given to WMAU over the last year or so as the inaugural Executive Officer and particularly in helping to build the community engagement and securing 3 year funding from WMF. She will be much missed.

  • Review current job description.
  • Review plan for recruitment
Decision
Decision: That the role of Executive Officer be advertised from this week. Some paid advertising may be required up to an expenditure of $1000.
Moved: Alex; seconded: Pru; outcome: Approved
Notes:

ACTION: Subcommittee to organise advertising and recruitment with Caddie.

Matters for Discussion

HR Policies and Procedures

With two employees, WMAU requires HR policies and procedures. A basic suite of draft policies and procedures is available for committee review and approval.

ACTION: Committee to review HR policies and procedures policy and finalise text for approval at September meeting.

More than a Day

Franklin Women hold an edit-a-thon with WMAU every two years focused on women in medical science. They were recently approached by The Leadership, a documentary film company to make a series of Wikipedia training videos and want to partner on this, and Caddie to present it. They have developed a draft video script here. Do we want to be involved in this?

Working group for advising on content - Pru

ACTION: Seek more information about what they need from WMAU for this - Caddie

Craig Franklin Award

For many years the idea of a Wikimedia recognition award for Australia. Some initial guidelines are here. Do we want to pursue this idea, and announce it at ESEAP?

ACTION: Set up a working group: Tom, Alex

Australian conference at ESEAP

Need to program for this along with ESEAP program. How do we want to run this? Run this via the Survey and programming committee. WoW will be the key Australian program

Wikimania 2023 in Singapore

Wikimania 2023 announced to be in Singapore with a focus on ESEAP region. ESEAP will be used for an in-person meeting of the CoT.

Reports

Executive Officer report [FOR NOTING]

ESEAP conference update

18 - 20 November, opening event on the 18th, two full days Three committees overseeing planning - core organising, scholarship, programming 40 of 51 international delegates (affiliate and scholarship) have registered First round of invited delegates have been approved by WMF Maxim’s Travel are arranging travel, visa, accommodation and airport transfer details. Programming survey and submissions are open until midnight on Sunday 21 August A quote for a cruise and cocktail event at the MCA have been sourced as the main social event budget depending What contact person do we want to use for visa applications? We need a phone number.

Communications
  • New Wikimedian in Residence explores Australian music content, This Month in GLAM
  • Wikimedia Australia to host ESEAP Conference
  • New Wikimedian in Residence explores Australian music content
  • Mapping the Barassi Line
  • Populating Wikipedia: New tool integrating Australian Census data
Social media report
July report
  • Twitter - 23 tweets / 5698 profile visits / 11.7K impressions / 1350 followers / 50 new followers
  • Facebook - 15 posts / 1722 reach / 44 reactions / 1640 followers / 0 new followers
  • Instagram - 2 posts / 4 likes / 44 impressions / 87 followers / 4 new followers

See Asana Social Media Metrics Board for full data.

President's report

2022-2025 Strategic plan

https://wikimedia.org.au/wiki/Strategic_Plan_2022-2025 Need to review and work out how we will action the agenda and plan together. Committee members to all read and review 2022-2025 strategic plan before next meeting.

Wikimedia Summit in Berlin September 2022

Alex Lum going - thank you Alex! Program: https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022/Program_Outline

Secretary's report

Correspondence

  • Invitation to present at ESEAP Policy Community meeting
  • Community voting in WMF board elections
  • Jacqueline Chen re ESEAP Conference

Treasurer's report

Profit & Loss Statement 18/07/2022 - 14/08/2022

Accounts as at 14 August 2022: Paypal $916.14 Westpac $592,073.41 Credit card $455.79 Income: Donations $633.82 Expenses: Scholarships 564.09; Credited memberships 45.25; Asana annual subscription 817.64; Xero & Key Admin $207.76; Website $29.80; PayPal Fees 12.33

Budget for 2022-23

Wikimedia Australia is funded through the Wikimedia Community Fund. Our 2022-23 budget outline is available at: https://meta.wikimedia.org/wiki/Grants:Programs/Wikimedia_Community_Fund/Wikimedia_Australia_2022_-_2024

Membership report

5 non-financial members removed prior to the AGM.

Decision
Decision: That the Treasurer’s report be accepted
Moved: Pru; seconded: Kelly; outcome: Approved
Notes:

Technical report

No current technical tasks (feel free to create any new ones on Phabricator).

Activities

Global activities

  • SWAN (Strategic Wikimedia Affiliates Network)

https://meta.wikimedia.org/wiki/Strategic_Wikimedia_Affiliates_Network

Next meeting: at Wikimedia Summit in Berlin

  • ESEAP

Next meeting: 21 August, 5pm AEST

National activities

  • Wiki Loves Earth winners notified and gift cards being sent. WMAU records our thanks to the 5 judges and Margaret Donald and Annie Reynolds for coordinating.

Events / Local activities

  • West Australia meet up Sunday 21 August 12pm

Meeting close: 8.33 pm AEST

  • Next Community meeting: Wednesday 14 September 2022 7pm AEST
  • Next Committee meeting: Monday 19 September 2022 7pm AEST
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